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Child Care and Development Fund (CCDF) Policies Database, 2012

Version
v2
Resource Type
Dataset : survey data
Creator
  • Giannarelli, Linda
  • Minton, Sarah
  • Durham, Christin
  • United States Department of Health and Human Services. Administration for Children and Families. Office of Planning, Research and Evaluation
Other Title
  • CCDF 2012 (Alternative Title)
  • Version 2 (Subtitle)
Collective Title
  • Child Care and Development Fund (CCDF) Policies Database Series
Publication Date
2013-10-17
Publication Place
Ann Arbor, Michigan
Publisher
  • Inter-University Consortium for Political and Social Research
Funding Reference
  • United States Department of Health and Human Services. Administration for Children and Families. Office of Planning, Research and Evaluation
Language
English
Free Keywords
Schema: ICPSR
child care; Child Care and Development Fund; children; eligibility; income; low income groups; policies and procedures; public assistance programs; welfare reform
Description
  • Abstract

    USER NOTE: This database no longer contains the most up-to-date information. Some errors and missing data from the previous years have been fixed in the most recent data release in the CCDF Policies Database Series. The most recent release is a cumulative file which includes the most accurate version of this and all past years' data. Please do not use this study's data unless you are attempting to replicate the analysis of someone who specifically used this version of the CCDF Policies Database. For any other type of analysis, please use the most recent release in the CCDF Policies Database Series. The Child Care and Development Fund (CCDF) provides federal money to States, Territories, and Tribes to provide assistance to low-income families receiving or in transition from temporary public assistance, to obtain quality child care so they can work, attend training, or receive education. Within the broad federal parameters, states and territories set the detailed policies. Those details determine whether a particular family will or will not be eligible for subsidies, how much the family will have to pay for the care, how families apply for and retain subsidies, the maximum amounts that child care providers will be reimbursed, and the administrative procedures that providers must follow. Thus, while CCDF is a single program from the perspective of federal law, it is in practice a different program in every state and territory. The CCDF Policies Database project is a comprehensive, up-to-date database of inter-related sources of CCDF policy information that support the needs of a variety of audiences through (1) Analytic Data Files and (2) a Book of Tables. These are made available to researchers, administrators, and policymakers with the goal of addressing important questions concerning the effects of alternative child care subsidy policies and practices on the children and families served, specifically parental employment and self-sufficiency, the availability and quality of care, and children's development. A description of the Data Files and Book of Tables is provided below: 1. Detailed, longitudinal Analytic Data Files of CCDF policy information for all 50 States, the District of Columbia, and United States Territories that capture the policies actually in effect at a point in time, rather than proposals or legislation. They focus on the policies in place at the start of each fiscal year, but also capture changes during that fiscal year. The data are organized into 32 categories with each category of variables separated into its own dataset. The categories span five general areas of policy including: Eligibility Requirements for Families and Children (Datasets 1-5); Family Application, Terms of Authorization, and Redetermination (Datasets 6-13); Family Payments (Datasets 14-18); Policies for Providers, Including Maximum Reimbursement Rates (Datasets 19-27); Overall Administrative and Quality Information Plans (Datasets 28-32); The information in the Data Files is based primarily on the documents that caseworkers use as they work with families and providers (often termed "caseworker manuals"). The caseworker manuals generally provide much more detailed information on eligibility, family payments, and provider-related policies than the documents submitted by states and territories to the federal government. The caseworker manuals also provide ongoing detail for periods in between submission dates. Each dataset contains a series of variables designed to capture the intricacies of the rules covered in the category. The variables include a mix of categorical, numeric, and text variables. Every variable has a corresponding notes field to capture additional details related to that particular variable. In addition, each category has an additional notes field to capture any information regarding the rules that is not already outlined in the category's variables. 2. The Book of Tables is available as four datasets (Datasets 33-36) and they present key aspects of the differences in CCDF funded programs across all states, territories, and tribes as of October 1, 2012. The Book of Tables includes variables that are calculated using several variables from the Data Files (Datasets 1-32). The Book of Tables summarizes a subset of the information available in the Data Files, and includes information about eligibility requirements for families; application, redetermination, priority, and waiting list policies; family co-payments; provider policies and reimbursement rates; and select administration and quality development information. In many cases, a variable in the Book of Tables will correspond to a single variable in the Data File. Usually, the variable options used in the Book of Tables will match the variable options in the Data File. In some cases, the wording of the variable options may have been slightly modified for the tables. The Data Files provide a more detailed set of information than what the Book of Tables provide, including a wider selection of variables and policies over time. The Data Files capture the intricacies of the rules covered in the category for each state and timeframe. Each variable in any given dataset has a corresponding notes field to capture additional details related to that particular variable.
  • Abstract

    To create a comprehensive, up-to-date database of child care subsidy policies for all 50 States, the District of Columbia, and United States Territories, and from that information to create books of tables and analytic files that will be accessible and useable by researchers and other analysts.
  • Methods

    Information was coded into the database based on a review of child care subsidy policy manuals. The information that was compiled was submitted to state and territory contacts for verification. In states with substantial within-state policy variation -- and different policy manuals for different areas/counties -- the policy manual for the largest area/county was used.
  • Methods

    Criteria for Application and Eligibility; Definitions of Family and Income; Eligibility Thresholds; Asset Tests Verification; Redetermination; Requirements for Reporting Changes; Appeals; Terms of Authorization; Priority and Waiting List Policies; Copayment Exemptions Adjustments, Administration, Income Thresholds and Amount; Reimbursement Rates and Policies; Policies for Legally Unregulated Home-Based Providers; Administration; Program and Professional Development; Quality; Early Learning Guidelines
  • Methods

    ICPSR data undergo a confidentiality review and are altered when necessary to limit the risk of disclosure. ICPSR also routinely creates ready-to-go data files along with setups in the major statistical software formats as well as standard codebooks to accompany the data. In addition to these procedures, ICPSR performed the following processing steps for this data collection: Created variable labels and/or value labels.; Checked for undocumented or out-of-range codes..
  • Abstract

    Datasets:

    • DS0: Study-Level Files
    • DS1: Basic Criteria for Eligibility Data
    • DS2: Definition of Family Data
    • DS3: Income Definition Data
    • DS4: Eligibility Thresholds Data
    • DS5: Asset Tests Data
    • DS6: Basic Application Criteria Data
    • DS7: Verification Data
    • DS8: Redetermination Data
    • DS9: Requirements for Reporting Changes Data
    • DS10: Appeals Data
    • DS11: Terms of Authorization Data
    • DS12: Priority Policies Data
    • DS13: Waiting List Policies Data
    • DS14: Copayment Exemptions Data
    • DS15: Copayment Adjustments Data
    • DS16: Copayment Administration Data
    • DS17: Copayment Income Thresholds Data
    • DS18: Copayment Amount Data
    • DS19: Reimbursement Rate Policies Data
    • DS20: Reimbursement Rates Data
    • DS21: Basic Eligibility and Other Requirements for Unregulated Providers Data
    • DS22: Background Checks for Unregulated Providers Data
    • DS23: Training Requirements for Unregulated Providers Data
    • DS24: TB Prevention Requirements for Unregulated Providers Data
    • DS25: Health and Safety Checklist Requirements for Unregulated Providers Data
    • DS26: Other Provider Policies Data
    • DS27: Other Provider Policies: Who May Provide Care Data
    • DS28: Administration Data
    • DS29: Program Development Data
    • DS30: Quality Data
    • DS31: Early Learning Guidelines Data
    • DS32: Professional Development Data
    • DS33: Book of Tables Data 2009
    • DS34: Book of Tables Data 2010
    • DS35: Book of Tables Data 2011
    • DS36: Book of Tables Data 2012
Temporal Coverage
  • Time period: 2009--2012
  • 2009 / 2012
  • Collection date: 2009-01--2013-04
  • 2009-01 / 2013-04
Geographic Coverage
  • United States
Sampled Universe
The information about the policies in effect for each of the fifty States, the District of Columbia, and United States Territories. Smallest Geographic Unit: State level data in most cases, with select county level data for some states.
Note
2016-10-20 Corrected an error in the way the Copay Income Thresholds Data and Copay Amount Data (Parts 17 and 18, respectively) were processed.2014-10-02 Updates were made to DS1 (Basic Criteria for Eligibility Data) and DS21 (Basic Eligibility and Other Requirements for Unregulated Providers Data) to correct a file-designation issue. Funding institution(s): United States Department of Health and Human Services. Administration for Children and Families. Office of Planning, Research and Evaluation.
Availability
Download
This study is freely available to the general public via web download.
Alternative Identifiers
  • 34902 (Type: ICPSR Study Number)
Relations
  • Is new version of
    DOI: 10.3886/ICPSR34902.v1
Publications
  • Madill, Rebecca, Friese, Sarah, Lin, Van-Kim Bui, Paschall, Katherine W.. Access to Early Care and Education for Disadvantaged Families: Do Levels of Access Reflect States' Child Care Subsidy Policies?. Child Trends Report No. 2018-07.Bethesda, MD: Child Trends. 2018.
    • ID: https://www.childtrends.org/wp-content/uploads/2018/02/OPREResultsBriefAccessDisadvantaged-FamiliesUpdate_ChildTrends_March1.pdf (URL)
  • Madill, Rebecca, Friese, Sarah, Lin, Van-Kim Bui, Paschall, Katherine W.. Using a Latent Profile Analysis to Identify Profiles of State Policies under the Child Care and Development Block Grant (CCDBG). Child Trends.Child Trends. 2018.
    • ID: https://www.childtrends.org/wp-content/uploads/2018/02/Subsidy-policy-profiles-methods-report-3.1.2018.pdf (URL)
  • Chien, Nina C.. Estimates of Child Care Eligibility and Receipt for Fiscal Year 2012. Washington, DC: U.S. Department of Health and Human Services, Office of Human Services Policy. 2015.
    • ID: https://aspe.hhs.gov/sites/default/files/pdf/153591/ChildEligibility.pdf (URL)
  • Adams, Gina, Derrick-Mills, Teresa, Heller, Caroline, Spaulding, Shayne. Child Care Assistance for Parents in Education and Training: A Look at State CCDF Policy and Participation Data. Washington, DC: Urban Institute. 2014.
    • ID: http://www.urban.org/UploadedPDF/413254-Child-Care-Assistance-for-Parents-in-Education-and-Training.pdf (URL)
  • Forry, Nicole D., Daneri, M.P., Durham, Christin, Minton, Sarah. Supporting Continuity through Child Care and Development Fund Subsidies: A Review of Select State Policies. OPRE Research Brief No. 2014-32.Washington, DC: U.S. Administration for Children and Families, Office of Planning, Research and Evaluation. 2014.
    • ID: https://www.acf.hhs.gov/sites/default/files/opre/continuity_brief.pdf (URL)
  • Institute for Children, Poverty, and Homelessness. Meeting the Child Care Needs of Homeless Families: How Do States Stack Up?. Institute for Children, Poverty, and Homelessness.New York, NY: Institute for Children, Poverty, and Homelessness. 2014.
    • ID: http://www.icphusa.org/PDF/reports/ICPH_policyreport_MeetingtheChildCareNeedsofHomelessFamilies.pdf (URL)
  • Minton, Sarah, Durham, Christin, Giannarelli, Linda, Huber, Erika. The CCDF policies database book of tables: Key cross-state variations in CCDF policies as of October 1, 2012. OPRE Report 2013-22.Washington, DC: U.S. Administration for Children and Families, Office of Planning, Research and Evaluation. 2013.
    • ID: http://www.acf.hhs.gov/sites/default/files/opre/ccdf_policies_database_2012_book_of_tables_final_11_14_13.pdf (URL)
  • Giannarelli, Linda, Durham, Christin, Minton, Sarah. Child Care and Development Fund (CCDF) Policies Database. Urban Institute.Washington, DC: Administration for Children and Families. Office of Planning, Research and Evaluation. 2008.

Update Metadata: 2019-09-04 | Issue Number: 3 | Registration Date: 2016-10-20

Giannarelli, Linda; Minton, Sarah; Durham, Christin; United States Department of Health and Human Services. Administration for Children and Families. Office of Planning, Research and Evaluation (2013): Child Care and Development Fund (CCDF) Policies Database, 2012. Version 2. Child Care and Development Fund (CCDF) Policies Database Series. Version: v2. ICPSR - Interuniversity Consortium for Political and Social Research. Dataset. http://doi.org/10.3886/ICPSR34902.v2